Welcome to AssetTrail—your intelligent solution for property, plant, and equipment management, built specifically for SMEs navigating the complexities of financial reporting and compliance
Designed with precision and practicality, AssetTrail empowers businesses to maintain accurate asset registers, automate depreciation schedules, and prepare audit-ready reports aligned with IAS 16 and Chapter 17 of IFRS for SMEs. Whether you’re a tax practitioner, accountant, or business owner, AssetTrail simplifies the technical demands of asset tracking and reconciliation, ensuring your records meet both regulatory and operational standards.
Tax base value management:
All assets will have a second mapping to tax classifiers based on S11(e ) wear and tear allowances.
Your company setup will determine whether this should be used or overriding factors are to be applied such as farming, manufacturing, small business corporations, short-term rentals etc.
Tax table extracts:
Tax classifiers pre-loaded, with search tags. Linking simplified
Find industry norm assets easily:
Other Asset Features
Branches and cost centres – Specify asset location and use designated cost centres to allocate depreciation charges appropriately (split direct from indirect) to improve management reporting
Asset tagging with QR Codes – These are printed on synthetic paper which is designed to be durable.
Once tag is scanned with a mobile device the user with appropriate access will be able to view and/or update the asset details
Herewith a preview of the mobile functionality:
- Kindly note that no mobile application has been developed for this as the software was developed to be mobile friendly
- Asset tagging printers and labels can be obtained or rented from AssetTrail. Kindly email support@assettrail.co.za for more info.
Includes leased asset indicators
Includes document storage with each asset
Journal reports generated for your accounting system
Full document bundle for annual audit/review
Reporting
- Full asset registers in detail. Reports can be exported into excel
- Each period end is accompanied by Book value register and tax value register
- IFRS report can be generated reflecting summary movement for the financial year
- Full asset disposal list with accounting and tax implications
- Leased assets listed with Book values for IFRS reporting
- Depreciation reports with excel exports for import into accounting software
- All settings in the system are reported on the accounting policy report
User Roles and Permissions:
We have tried to cater for a variety of users to manage the registers effectively and efficiently
Book Value Reporting
Using tiered approach to keep track of book values (fair value) – depreciation is determined by either
a. Asset Card rules – Customise settings for every asset OR
b. Create different depreciation policies and linking assets to these policies (bulk allocations available) OR
c. Assign assets to a depreciation policy that uses IFRS classifiers as a reference
d. Depreciation run is triggered monthly
Assets impairments / Change in accounting estimates
Track all changes processed against assets:
Parent and child relationships are linked (keep assets together that belong together – consider truck, trailer, and crane relationship or Aircraft with body, seats (interior) and other (track component parts)
Single asset disposal
Disposals of parent asset with linked children
AssetTrail Benefits
- Reduce accountants’ time being spent on manual asset registers
- Take the guesswork out of the allowances
- This will assist with greater management and reporting estimates for provisional taxes
- Cost savings from audit/review engagements as information is readily available
- Accurate budgeting process
- Consistency
- Changes in staff will not impact methodology or create unwanted change.
- No more reviews of asset registers that may be filled with clerical errors and not matching basic details with the tax base register. Company deferred tax calculations are now welcomed and no longer delayed. No tax surprises. If SARS requests information, it can simply be downloaded and sent out. Done.
Making Asset Management Easy In South Africa
AssetTrail Main Features:
Full Asset Register for accounting Book values
Full Asset Register for Tax base value (S11e, SBC, Manufacturing, farming)
All purchase documents and associated paperwork is stored within the asset register
QR codes are generated for tagging assets – Easily track and trace items to the asset register
Numerous searchable fields to find assets (Supplier acquired from, cost price, user, registration number, VIN number etc.)
Asset linking – Parent and children – (Keep assets together that are working together)
Automated Depreciation Runs
IFRS for SME, compliant reporting
TAX – Compliant reporting
Fully supported software
Why use AssetTrail
AssetTrail was developed by a qualified accountant and registered tax practitioner. Together with his team, he developed a software solution designed to empower small and medium-sized enterprises to manage their Property, Plant, and Equipment with ease—while maintaining full compliance with IFRS and tax regulations.
Traditionally, this level of functionality has been accessible only to large corporations that can afford premium accounting systems. AssetTrail software solution bridges that gap by delivering advanced capabilities in a user-friendly format, without the high cost.
AssetTrail comprehensively tracks all relevant data and processes, and has already been successfully implemented within his own accounting practice
Current fixed asset tracking systems, included within basic accounting packages lack various components which have been addressed. The proof hereof lies in the lack of utilisation of these asset modules. Majority of accounting practices still compile asset registers manually in excel. As mentioned previously, AssetTrail was developed by accountants for accountants.
What You Can Expect
Professional Design
Developed by accounting professionals with years of experience. We realised our clients needed a fast, accurate way to manage and report on their various assets.
No Contracts
AssetTrail offers a monthly subscription package based on the size of your assets with a 14 day Free Trial. No annual fees, cancel at any time.
Tested & Reliable
AssetTrail asset management software underwent a rigorous asset trial before its release with several businesses to ensure a user-friendly and practical experience.
Help at hand
We offer support as well as tutorials and regular webinars. Keep an eye on our website for upcoming events.
Our Pricing Plans
Small Package
- Includes 14 day Free trial
- Up to 50 Assets
- All features
- All reporting features
Medium Package
- Includes 14 day Free trial
- 50 – 200 Assets
- All features
- All reporting features
Large Package
- Includes 14 day Free trial
- 200+ Assets
- All features
- All reporting features
